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Finance Director

Town Toyota Center – Posted February 7, 2018

Full-time position, with benefits

The Town Toyota Center located in Wenatchee, WA, has an immediate opening for a Director of
Finance. This position is a full time, benefit-eligible position expected to begin as soon as
possible. Working closely with management staff, the Director of Finance will plan and direct all
aspects of financial and accounting activities at the Town Toyota Center.

TYPICAL JOB DUTIES

  • General financial accounting
  • Independently coordinate and process cash receipts and cash disbursements
  • Oversee and process electronic fund transfers
  • Review and approve requested budget expenditures from proper accounts
  • Verifying the net cash position
  • Maintain accurate and balanced bank accounts
  • Review and approve payroll for hourly and salaried employees, process W-2’s
  • Prepare A/R invoices and reports for contractually obligated income, ice time rental and
    meeting room rentals monthly
  • Prepare and review A/P vouchers, print and mail checks
  • Complete all monthly, quarterly and annual state and federal reporting in a timely manner
  • Track and report sales tax receipts and direct funds as instructed in bond documents
  • Maintain up-to-date spreadsheets for active program accounts
  • Perform related duties as assigned

QUALIFICATIONS REQUIRED

  • Excellent communication skills, including writing, proof reading, and speaking
  • Ability to manage multiple projects and work assignments from a variety of staff
  • Ability to accomplish projects with little supervision
  • Excellent customer service skills and high expectations for quality
  • Excellent organization skills and experience with project management
  • Must be proficient in using the latest versions of Microsoft Word, Excel, PowerPoint; email and web searches
  • Must have a strong sense of teamwork, prioritization, and self-motivation
  • Enthusiastic, friendly, courteous individuals required
  • Ability to work flexible hours including nights and weekends
  • Effective problem solving/trouble shooting skills

OTHER DUTIES

  • Prepare and analyze financial reports, interpret fiscal policies, assure all accounting processes safeguard funds and are in compliance with Generally Accepted Accounting Principles (GAAP) and Budgeting, Accounting and Reporting System (BARS).
  • Lead fiscal operations by coordinating fiscal procedures with the facility and the Public Facilities District administrators, department managers to determine methods of improving fiscal operations, procedures and services.
  • Attend staff meetings and provide support regarding financial matters and budgets to department managers. Prepare monthly financial reports and meet regularly with the Greater Wenatchee Regional Events Center Public Facilities District (GWREC-PFD) board for presentation and review. Work closely with department managers and staff to assist with annual budget forecasting, expenditure updates for events and programs, revenue streams and determining ROI for each event and program undertaken throughout the year.
  • Prepare settlements for all events and concerts, building rentals and other periodic engagements at the Town Toyota Center. Attend such events to present artist and vendor payments, conduct box office ticket reconciliations, provide settlements and oversee merchandise sales. Events may be held on weekends and/or evenings and attendance may be required.
  • Work with the Town Toyota Center’s CPA for year-end closing providing detailed reports and financial information needed for the annual state audits. Plan and schedule year-end adjustments.
  • Maintain detailed documentation to verify the accuracy of information for the State Auditor’s review and respond to auditors questions.

MINIMUM EDUCATION, EXPERIENCE, SKILLS & ABILITIES/COMPETENCIES

  • Bachelor’s degree in accounting, auditing or finance
  • Two years minimum relevant professional experience
  • Excellent written and oral communications skills
  • Experience with word processing and spreadsheet software (Microsoft Word and Excel preferred) and database management in a business environment
  • Knowledge and experience working with QuickBooks Online accounting software systems
  • Municipal accounting experience and understanding of GAAP and BARS
  • Understanding of fund accounting
  • Experience reviewing and auditing organizations practicing fund accounting

MORE INFORMATION

Sales & Marketing Assistant

Town Toyota Center – Posted January 12, 2018

Full-time position, with benefits

Under the general guidance and direction of the VP Marketing Partnerships, the Sales and Marketing Assistant will assist with Event Coordination, Premium Seat Licensing, Building Sponsorship Sales and Sponsorship Maintenance.

TYPICAL JOB DUTIES

  • Solicit new and maintain assigned clients for in-house produced events
  • Assist in preparing sponsorship contracts, sponsorship maintenance and sales campaigns
  • Act as one of the main customer service contacts for Premium Seat License holders
  • Process ticket orders and handle customer service issues as they arise
  • Assist in maintenance of all client relationships
  • Maintain client email and contact database
  • Help coordinate ticket distribution for Premium Seat clients
  • Assist in Premium Seat renewals and sales campaigns for available seating inventory
  • Organize all outreach efforts (Fairs, Festivals, Service Clubs)
  • Meet and greet Premium Seat guests at events and provide customer service when necessary
  • Support in social media plans including constant contact, web and traditional media
  • Send written thank you notes, and compile review packets
  • Analyze market trends and public relations assets
  • Coordinate and build the student ambassador program
  • Schedule and coordinate meetings for the VP of Marketing
  • Support in distribution of all sales, marketing, tickets and brand materials

QUALIFICATIONS REQUIRED

  • Excellent communication skills, including writing, proof reading, and speaking
  • Ability to manage multiple projects and work assignments from a variety of staff
  • Ability to accomplish projects with little supervision
  • Excellent customer service skills and high expectations for quality
  • Excellent organization skills and experience with project management
  • Must be proficient in using the latest versions of Microsoft Word, Excel, PowerPoint; email and web searches
  • Must have a strong sense of teamwork, prioritization, and self-motivation
  • Enthusiastic, friendly, courteous individuals required
  • Ability to work flexible hours including nights and weekends
  • Effective problem solving/trouble shooting skills

QUALIFICATIONS PREFERRED

  • Bachelor’s degree in Sports Management, Marketing, Communication, or equivalent experience
  • At least one year sales or customer service experience with references

To apply email your resume/cover letter.